clickup vs asana best project management tools comparison 2022
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ClickUP vs Asana: Best Project Management Tools Comparison (2022)

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In today’s fast-paced world, it is becoming increasingly important to do things efficiently. Project management tools are critical in helping us achieve our goals faster and easier.

In this article, we will provide a detailed ClickUp vs Asana comparison, discuss the benefits of using one of these project management tools, and why you should use one of them for your company or organization.

ClickUp vs Asana Comparison

Why Use Project Management Tools?

One of the most significant benefits of using project management tools is increased productivity.

These tools allow you to organize your tasks and track progress more effectively, so you can spend less time on administrative work and more time on the things that really matter.

They can also help you better manage your resources, so you don’t have to worry about running out of time or budget.

Another benefit of using project management tools is improved communication. These tools can help you keep everyone on the same page and ensure that everyone is aware of the latest changes, so there are no surprises.

Also, using a good project management tool can help you avoid conflict by providing a clear understanding of who is responsible for what.

Finally, project management tools can help you make better decisions. By providing clear data and insights, you can make informed choices about where to allocate your resources and how to best achieve your goals.

ClickUp vs Asana: Overview

ClickUp

The toss-up between ClickUp vs Asana as Project Management tools makes for an interesting peek into what your team truly needs in order to complete their goals.

With ClickUp, you’re certainly in for a good experience as it is already seen as one of the best project management software tools despite being a newer product.

clickup best project management tool
ClickUp Project Management Tool

ClickUp is a collaborative and user-friendly Project Management tool that allows your teams to organize, plan and complete projects within a simple and straightforward system.

As a cloud-based software solution, ClickUp also has an easy user interface that gives you total creative control over projects. It also fosters real-time collaborative activity and avoids the pitfalls of a bad workflow and unnecessary email chains.

ClickUp serves as an accessible shared resource for all members of your team where they can add new elements to the overall picture without disorganizing any ongoing, established tasks.

Key Features: ClickUp

  • Unlimited Tasks, Members, Storage, and Dashboards for users
  • Edit documents in real-time along with your team
  • Integration with 1000+ third-party tools
  • Support for Google SSO
  • Unlimited Lists, Board, and Calendar views
  • Includes Goals, Portfolios, and Custom Fields
  • ClickUp Mind Map
  • Dedicated Goal folders and Custom exports
  • Time Management with global Time tracking, time estimates, and time reports

ClickUp Pros

  • Highly competitive pricing options for users on a budget
  • Impressive free plans and lower-priced plans have unlimited storage, dashboards, and integrations
  • ClickUp is extremely flexible and can be customized to meet requirements
  • Has an intriguing approach to enhancing team collaboration
  • It is a complete tool that uses WorkOS, an operating system that plans and arranges tasks or long term goals

ClickUp Cons

  • Limited storage outside of its unlimited plan
  • Better for smaller teams due to a lack of extensive features for enterprises
  • Customizability is overwhelming and difficult to understand for new users
  • Subpar mobile app

Asana

It wouldn’t be a proper comparison between Asana vs ClickUp without mentioning a quick description of what Asana entails. Asana, like ClickUp, is a tool that allows your teams to be productive even through the chaos of multiple projects and activities in your organization.

asana best project management tool
Asana Project Management Tool

As a SaaS (Software as a Service) solution to users, Asana is a Project Management platform dedicated to making life easier for your teams.

It does this by providing you with multiple features that seamlessly work together and enable your team members to enhance their productivity levels, save time and totally avoid any distractions that could hinder success.

The need for constant emails is also eliminated as Asana comes with a good amount of features that achieve a lot of the same objectives as most company emails including creating projects, assigning tasks, and interacting with groups.

Key Features: Asana

  • Unlimited File Storage
  • List, Calendar, and Board Views
  • Due date and Assignee options
  • Compatible and feature-packed Apps for iOS and Android
  • Custom Fields
  • Custom Rules builder
  • Breaks tasks into basic chunks
  • Add files from Dropbox, Google Drive, and Box
  • Write project briefs
  • Receive real-time data on productivity and progress from your teams

Asana Pros

  • A free trial plan is included for your team to try it out first
  • A lot of free options are available
  • Has a clean and intuitive user interface to navigate
  • Projects can be summarized and viewed using overviews and the mobile app
  • Third-party integration with software like Adobe Creative Cloud, Salesforce, and Tableau

Asana Cons

  • Most key features are locked behind the Premium plan
  • As your team size increases, you will end up spending more on Asana
  • Customization options are limited

ClickUp vs Asana: Detailed Comparison


1. Task & Project Management Features

ClickUp

clickup task management
ClickUp – Task Management

In terms of Project Management features between Asana vs ClickUp, there’s quite a bit to unpack as both tools were primarily made for these purposes.

With ClickUp, you get a tool that comes with a wide array of features. It has a relatively easy learning curve and allows everyone from small business owners to large enterprises to experience an agile task management system that simplifies collaboration.

There are core project management features you may expect such as cloud storage integration, checklists, tasks, due dates, and others. However, it gets even deeper than that, making ClickUp a far more interesting tool than you might initially expect.

The simplicity of this tool is really displayed with the presence of use cases. ClickUp comes with over 100 use cases for Project Management, letting you customize them further to suit your organizational structure and objectives.

Complex projects are also easily accessible thanks to the presence of subtasks that let you visualize and manage multiple projects at once.

The tool further displays its functionality with checklists that can nest tasks, organizing and interconnecting the most complex projects and processes ever seen.

Visualization plays a key role in task management with ClickUp as you have the presence of multiple views list types including the box view, ClickUp mind maps, timeline view, board view, and more.

ClickUp Mind Map

For example, the ClickUp Mind Map view is something that visualizes your Workspace hierarchy, letting you see exactly what your organization has been up to in a simple visual representation of folders, lists, and tasks.

Using the ClickUp Mind Map is sure to be an essential function if you need to keep track of things at a glance. This ClickUp Mind Map is further used with the ability to create your own free-form version that can be used for planning and organizing projects or ideas.

Asana

asana task management
Asana – Task Management

While ClickUp vs Asana may be a battle between two similar tools, their approaches to project management are both interesting and commendable. Any one of the two could be perfect depending on your natural workflow preferences and organizational style. 

Using Asana, there is a lot of flexibility and user experience focus, especially with its use of colors. This tool is one that wants users to instantly know what they are looking at the moment they open a page.

Like with ClickUp, Asana comes with all the core features you may expect from a project management tool including the workflows, due dates, history tracking for tasks, comments, and other activity within a team.

As a nice addition, it also comes with over 50 customizable templates to build up for any one of your project management goals. This includes IT, Software deployments, meetings, and support.

Asana’s task management is further interesting thanks to its presence of real-time updates on the status of projects, analytics, and more. The tool lets you collaborate with team members on various files and feedback with seamless transition. 

Mapping out goals is not too difficult when using Asana. Instead, you’re going to get a good view of timelines and deadlines, ensuring that your members follow the map as a guide.

asana priority custom fields
Asana – Priority Fields

A particularly interesting feature of Asana is the presence of Priority fields. These fields are great because they allow you to give custom fields high priority in tasks. The Asana Priority field is also useful because it allows you to communicate any set objective as a priority within current tasks for your teams.

The Asana priority field can further be utilized with the use of tags. Do keep in mind that, unlike Custom fields, Asana priority fields are only accessible with the premium option.


2. Automation

ClickUp

Within the ClickUp vs Asana debate, automation is a strong feature that could make or break your love for any one of these tools. Thankfully, they both do a suitable job in terms of automation within project management.

clickup automation
ClickUp – Automation

For ClickUp, automation is integrated with the presence of pre-built automation blueprints. These are designed to speed up your workflow and get tasks done quickly right from the start. How it works is through the use of a Trigger > Actions flow of events.

Like with programming, this may be comparable to ‘If’ statements, and they can be further elaborated with additional conditions and exit clauses for when actions should run or cease.

ClickUp also lets you chain together multiple Actions, making the automation a lot more complicated and relevant for more scenarios. However, this expansion is only available with the Business Plan and the other plans above it.

Asana

Similar to ClickUp, automation in Asana is also very present in terms of functionality and actual use cases. With this tool, you can use some pre-defined rules that come in the rules gallery, or you can choose to build your own rules using the custom builder.

asana automation
Asana – Automation

By using the custom builder, you’re basically electing to have a more in-depth custom automation strategy that will ultimately save a lot of time in the future.

Automation in Asana can be done in many creative ways. Some of the more interesting ones include:

  • Automatically setting due dates immediately after tasks are assigned
  • Handing over the work to certain team members once a certain time is reached
  • Adding followers when there is a change in the due date or status of a project
  • Automatically moving new tasks to the right project
  • Automatically assigning work to teammates through the use of custom fields or Asana priority fields.

Asana’s automation further allows you to automate a lot of arbitrary processes to improve your team’s time management and spend more energy working on the actual tasks.


3. Time and Goals Tracking

ClickUp

clickup time tracking feature
ClickUp – Time Tracking

Keeping track of time and goals between these two tools is important as the core purpose behind them is to ensure that your team spends their time better. Rather than dealing with a cluster of emails, they can use a project management tool to handle the data tracking of their work processes.

Goals can also be quickly set, defined, and shared with team members using ClickUp. They can be further elaborated upon with the presence of lineups and essential lists added to the home page, letting you know what to prioritize right at the start of your day.

clickup goals tracking
ClickUp – Goals Tracking

Other options for goals and tracking exist with ClickUp including:

  • The presence of Milestones to mark the end of big projects
  • Pulse report for automatic activity reports on individual team members
  • Roll-up function to show time spent on various aspects of a project
  • Tracking and segmenting of billable and non-billable projects
  • Notes, labels, and sorting

ClickUp Time Tracking

Time management in ClickUp is one of its strengths in comparison to Asana. The tool provides different view lists as we highlighted earlier. With the Box and Workload views respectively, you get to see a total overview of your organization’s tasks. This view is great because your teams can easily be kept on track.

Asana

Tracking goals with Asana is something that the app is highly competent at doing. Beyond just project management tasks, Asana provides an efficient way to keep track of individual goals. In terms of goal and time tracking, you can use it in a few interesting ways.

asana goals tracking
Asana – Goals Tracking

Asana allows you to create goals using the Company Goals and Team Goals sections respectively. By doing this, all the members of your company or team can view and contribute to goals individually.

Similar to tasks, goals can be assigned to your team with a due date set for completion. Goals can be further tracked with progress metrics like a percentage, amount of dollars reached or a simple yes or no indication.

Asana also uses a portfolio management feature that allows you to keep track of projects and goals using a 360 visual of your team’s work. It also gives you access to a feature that lets you adjust timelines.

Asana allows you to gain insight into the following:

  • Upcoming tasks for an assignee
  • Current tasks for the month
  • Upcoming tasks in a custom or Asana priority field
  • Tasks according to completion status
  • Marketing activities according to channels
  • Projects with the highest number of tasks completed

Asana Time Tracking

Unfortunately, Asana does not offer time tracking features, therefore you’ll need an external time tracking app such as Time Doctor that can easily integrate with Asana, enabling you and your team to track time on tasks straight from Asana.

Why Tracking Time in Asana?

  • Identify Productivity Issues: With a time tracker, you will be able to log all the hours and minutes you spend on every Asana task on your projects. 
  • Transparency: Knowing how your team members spend their time keeps them on track towards achieving your project goals
  • Manage Team Schedules: Your project team may be based in-house or remotely, with members working from various locations. You may use the time data you collect from Asana time tracking to better organize your team’s schedules because you’ll know how much they’re capable of.

How to Integrate Time Doctor Chrome Browser Extension With Asana

timedoctor asana integration step 1
Asana – Timedoctor Integration Step 1

Step 1: To use the Time Doctor Chrome extension, make sure you’re using the interactive (not silent) version of the Time Doctor desktop software.

After you’ve ensured that you’re using the right version of the app, enable the Projects & Tasks feature in Settings > Company Settings.

timedoctor asana integration step 2
Asana – Timedoctor Integration Step 2

Step 2: Next, click on Settings > Integrations from the top menu to enable the Chrome extension. You must be an admin to do this.

Step 3: Once enabled, your team members will receive a notification asking them to install the Chrome extension.

How Time Doctor Chrome Extension Works In Asana

The Chrome extension will add a start/stop button to Asana once it is installed, and all you have to do is to navigate to any task in your Asana account and click on the timer button to start or stop time tracking. Any tasks and time tracked using the Chrome extension will automatically sync with the Asana desktop app (with reports) in real-time.


4. ClickUp vs Asana: Third-party Integrations

ClickUp

In terms of third-party integrations for ClickUp vs Asana, there’s a clear difference between the integrations each one supports. ClickUp integration is done in a way that allows you to import your data and history from other project management apps such as Trello and even Asana. 

With ClickUp, you’ll get access to the following options:

  • Slack
  • Outlook
  • Chrome
  • Google Drive
  • GitHub
  • Zendesk
  • Zoom
  • YouTube
  • DropBox
  • Gitlab
  • Zapier
  • Bitbucket
  • Vimeo
  • Asana

Asana

Integration with Asana is quite different from what you’ll get from using ClickUp. This could be the aspect that acts as a make or break between the two project management providers. If you’re dependent on third-party apps, you may be more interested in one or the other. 

These are some of the apps Asana can integrate with:

  • Office 365
  • Slack
  • Salesforce
  • Tableau
  • Zapier
  • Adobe Creative Cloud
  • GitHub, Gitlab, Bitbucket
  • Jira Cloud
  • Gmail
  • Time Tracker Apps

5. Team Communication

ClickUp

The Asana vs ClickUp decision is further complicated by the way they each handle the aspect of team communication. As collaborative tools, both were made in a way that prioritizes solid communication between users. 

When using ClickUp for communication, you’ll need to know how to navigate your projects and lists for new conversations. There is no set feature that is made for general conversations. Instead, it is done in a way that allows conversations to be added as a View under your projects or lists.

They can also be renamed, and you have the option to add as many Views as conversations if you please. However, it can quickly complicate your Views so it’s best to use this feature with solid intent.

Asana

For Asana, team communication is generally its own distinct feature. You can set up a Conversations view. What this does is that it allows you to keep all your conversations within a single location.

That way, you can engage in unlimited conversations without having to track each conversation down to a single project, and all conversations related to your organization can happen within Asana, ensuring that all your team members remain within the loop.

Asana’s conversation option is very useful and similar to ClickUp, it is helpful for maintaining threads for projects without totally messing with the workflow of tasks.


6. Reporting and Analytics

ClickUp

Reporting in ClickUp is a very seamless process. Therefore, it will be interesting to see how the Asana vs ClickUp argument works out in this department. 

clickup report analytics
ClickUp – Reporting Analytics

Firstly, ClickUp allows you to determine various details within a report including the team member working on a task, the person behind or ahead of deadlines, and other key metrics.

Additionally, the tool also provides a reporting area to view reports according to different time frames and workspaces.

The dedicated reporting area has a section for Completed, Worked On, Team Points, Who’s Behind, Time Tracked, and Time Estimated. This allows you to get a clear view of the happenings related to your tasks and projects within a single page.

More data can be found on each of these tabs if you choose to export your reports by using CSV files. The reports from your dashboard are also an option as they show a quick summary using colorful graphics for any of the tasks or other metrics.

Asana

Reports and Analytics with Asana are more graphically expressive than ClickUp. The data insights with this tool are similarly used for keeping track of your work across teams and departments. The reports are divided into three main categories: Resourcing, Work Health, and Progress.

asana report analytics
Asana – Reporting Analytics

The categories can be further expanded to display full charts and graphs on information related to the status of your organization. This way, you can quickly navigate and pinpoint any issues that come up in your work.

The categories work as pre-built templates, so it is possible to customize this area to your own graphs. You can choose aspects like values, groups, chart details, and data types for this view.

Asana also has a unique feature with its Workload section that lets you view each individual’s contribution to each task. Allowing you to get a good look at how well your members are performing.


7. Customer Support

ClickUp

With Asana vs ClickUp being a close head-to-head battle, Customer Support is a very valuable area that could see one of the two winnings your heart over.

ClickUp has a superb customer support system that is designed to work around the clock with 24/7 support for users. The premium plan has this feature and the free plan also has strong customer support availability.

However, using the paid version gives you priority service, allowing you to receive detailed solutions to whatever you need to resolve. ClickUp’s reachability is great because it comes with a direct email and chat feature.

Asana

Support with Asana is a little more complicated compared to ClickUp. This tool has a premium plan that allows you to connect with a support team that provides a strong set of reliable functions in case you need help. Priority customer support with Asana is always a good thing to have as it is taken seriously. However, it is not available for 24 hours, unlike ClickUp.

There is Onboarding assistance, an Email contact, a Community forum, and a general Knowledge base that makes up for Asana’s lack of 24/7 support.


8. Pricing Plans

ClickUp Pricing

ClickUp pricing plans
ClickUp – Pricing Plans
  • Free
  • Unlimited – $5 /month (paid annually)
  • Business – $12 /month (paid annually)
  • Business Plus – $19 /month (paid annually)
  • Enterprise – Custom Plan

The free version of ClickUp is pretty limited in terms of features, but it is still a very solid option for organizations that are just starting out and looking to grow. The ClickUp Mind Map feature is only available from the Business Plan upwards.

It also has a consistent build-up according to the different price points with significant increases in charts and features with every option. The enterprise plan requires you to reach out to their support team and receive a quote.

Asana Pricing

asana pricing plans
Asana – Pricing Plans
  • Basic – Free
  • Premium – $10.99 /month (paid annually)
  • Business – $24.99 /month (paid annually)
  • Asana Enterprise – Quote based

Asana’s pricing tiers are great across the board and the free plan only allows up to 15 teammates compared with ClickUp’s unlimited number. Regardless, it is still a strong option for people looking to work with a small team for their organization.

ClickUp vs Asana: Which is better?

While there is no clear winner between the two, there are certain strengths and weaknesses that each tool possesses. 

One key difference between ClickUP and Asana is that ClickUP offers more customization options and a more intuitive user interface. With ClickUP, you can create custom workflows to fit your needs and organize your tasks in a way that makes the most sense for your business.

If you require the use of mind maps for your project, the ClickUp Mind Maps will be very useful in comparison to Asana Priority fields or any other mapping feature they provide.

Additionally, Asana is better for its user experience and mobile app experience, giving users a chance to engage with it seamlessly.

At the end of the day, either one could work really well for you, as their pros and cons are really down to preference. The best tool to use is the one that appeals more to your needs after digesting our detailed ClickUp vs Asana comparison.

Final Thoughts on ClickUp vs Asana

There is no “best” project management tool. The best tool is the one that best meets the specific needs of your project. Different tools have different features, so it’s important to choose a tool that has the features you need.

Some project management tools are better for small projects, while others are better for large projects. Ultimately, the best way to find a good project management tool is to do your research and compare different options.

We hope that our ClickUp vs Asana comparison has helped you find the best project management tool for your needs, and if you found this helpful, please share it with others! Thank you!

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Cosmin is a full-time blogger and has been designing and developing websites for over 8 years. He's a crypto enthusiast and loves anything tech-related. This led him to start greenhunt.io, where he helps people launch and grow their own online businesses, through comprehensive how-to guides and reviews.